Skip to Main Content

Academic Policies and Procedures

Requirements for a Bachelor’s Degree

The responsibility for meeting all degree requirements rests with the student. Academic advisement given by General Advisors and Faculty Advisors is intended to assist students in meeting this responsibility.

  1. Completion of a minimum of 120* credit hours with a minimum cumulative index of 2.0 and a minimum index of 2.0 in the major. The minimum number of credit hours, the minimum cumulative index, and the minimum major index may differ in some programs.
  2. Thirty (30) of the 120 credit hours required for the bachelor’s degree must be completed in residence.
  3. Fulfillment of all requirements stipulated in the major program.
  4. Fulfillment of The Saint Rose Core requirements.

  5. Diversity Requirement: Each student must successfully complete at least one three-credit from The Saint Rose Core, their major or an elective course designated to satisfy the diversity course requirement. 
  6. Writing Intensive Requirement: Each student must successfully complete at least two writing-intensive courses. The first shall be a Saint Rose Core-designated course that is also designated as writing-intensive. The second shall be a course designated as writing-intensive in the student's major. If there are limited options within the major, students can opt to fulfill the second writing-intensive course in any area of their choosing. At least one of the two courses must be completed at The College of Saint Rose.

*The exception would be for students in dual degree programs (i.e., combined bachelor’s/master’s programs) who meet the content requirements of both degrees within their dual degree curricula.

Liberal Education Goal Statement

Education liberates the mind, freeing it from the constraints of unexamined convention and habit. Our faculty envisions a liberating education that develops students’ skills, knowledge, and perspectives in many contexts, empowering them to critically evaluate and appreciate the full range of human experience.

The program of liberal education at The College of Saint Rose is intended to achieve this goal through a broad introduction to knowledge and ways of thinking in the arts, humanities, behavioral and physical sciences and mathematics. Students work individually and collaboratively to achieve proficiency in written and oral communication, critical thinking, and information literacy in challenging courses that involve problem-based inquiry and analysis of diverse points of view. Our students learn how to be environmentally knowledgeable and socially responsible citizens who make ethical decisions based on mutual respect. Students gain a global perspective through knowledge of other cultures and engagement with the diversity in our own society, including our local urban community. We envision that this process will lead our students to integrate their learning and reflect on how their liberal education enriches their lives and enhances their role in society.

Approved by the Faculty, January 31, 2008

The Core Requirements

The bachelor’s degree at The College of Saint Rose builds on a balanced foundation of study in the arts and sciences that creates a context for advanced study in each major. The Core courses reflect learning outcomes related to the mission and institutional goals of the College. These outcomes are expressed in the form of learning objectives, which are collectively articulated in The College of Saint Rose Liberal Education Goal Statement. To ensure that these learning objectives effectively promote student learning, The Core curriculum is assessed regularly by the faculty.

If an approved Core course is required in the major, that course may satisfy the corresponding Core requirement. The Core courses are characterized in part by attention to such skills as writing, critical thinking and information literacy.

Courses which fulfill designated areas of The Core requirements are identified under the course descriptions found in that section of the catalog.

Students majoring in Huether School of Business majors, Childhood Education/Special Education (Grades 1-6), Communication Sciences and Disorders, and Early Childhood and Childhood (Birth-Grade 6) should consult the sections below for specific requirements in related to The Core.



The Core Learning Objectives and College-wide Requirements (33 credits)

Expository Writing, Speaking, and Research Techniques (4):

The College of Saint Rose graduate demonstrates competency in writing and speaking, in critical reading, and in using information and research resources effectively.

ENG 105 Expository Writing, Speaking, and Research Techniques (C1)

4 credits

All students must take ENG 105, unless they have transferred in equivalent course work. Students must receive a grade of C or better to complete this requirement. This course may not be taken on a pass/fail basis.

Literary Studies (4):

The College of Saint Rose graduate demonstrates knowledge of a body of literature and proficiency in writing through critical analysis of literary, filmic and other texts (including informed discussion), culminating in a process-based substantive formal writing project.

Literature (C2) 4 credits

Study of World Languages & Culture (3):

The College of Saint Rose graduate demonstrates a basic understanding of a language other than English and cultural knowledge of people who use that language. 

A Language other than English, American Sign Language (C3)

3 credits


Philosophical & Religious Tradition (3):

The College of Saint Rose graduate demonstrates the ability to think critically about philosophical or religious traditions, especially their ethical dimensions.

Philosophy or Religious Studies (C4)

3 credits


Scientific Knowledge and Inquiry (4):

The College of Saint Rose graduate demonstrates effective use of scientific methodology and knowledge of the results it produces.

Laboratory Science (Biology, Chemistry, Physics or Earth Science) (C5)

4 credits


Mathematical Reasoning (3):

The College of Saint Rose graduate demonstrates conceptual understandings and mathematical skills applicable to problem solving in traditional or contemporary settings.

Mathematics (C6) 3 credits

Computational Logic and Reasoning (3):

The College of Saint Rose graduate demonstrates competency in critical thinking by designing and developing algorithmic solutions that apply computer resources to solve problems in an efficient manner.

Computer Science (C7) 3 credits

Social Scientific Knowledge and Inquiry (6-8):

The College of Saint Rose graduate demonstrates scientific understanding or other evidence-based knowledge of human behavior at the following levels: the individual; the groups within a society; the world’s cultures and societies as whole entities.

Communications, Economics, Political Science, Psychology, and  Sociology (C8)

6-8 credits (Courses must be from two separate disciplines.)

Historical Knowledge, Analysis and Perspective (3-4):

The College of Saint Rose graduate demonstrates historical knowledge and the ability to analyze historical, cultural, and political influences which contribute to local and global change.

History (C9)

3-4 credits

Seamless Transfer

Transfer students who complete the SUNY General Education Requirement (SUNY-GER) will have The College of Saint Rose 33 credit Core Requirements considered met upon receipt and review of an official transcript, including the General Education Transcript Addendum (GETA). Students in majors that require additional coursework beyond the college-wide Core requirements will still need to complete these courses.

Additional Core Requirements for Communication Sciences and Disorders Majors

Students in Communication Sciences and Disorders must fulfill the 33 credit Core requirements in the following manner and take the additional course in order to meet program certification requirements (3 additional credits):

•  Three additional credits in a Language other than English or in American Sign Language:  Take three credits to fulfill the “Study of World Language & Cultures” requirement, and three additional credits from this area.

Additional Core Requirements for Education Majors (IEC, B-6, SEED)

Inclusive Early Childhood Education, Early Childhood and Childhood Education B-6 and Special Education/Childhood Education (SEED) majors must fulfill the 33 credit Core requirements in the following manner and take the additional courses in order to meet program requirements (7 additional credits):

  • Three additional credits in Mathematics: As of Fall 2022, take MAT 180 (3 credits) to fulfill the "Mathematical Reasoning” requirement, and, in addition, take MAT 181 (3 credits). Previously, students were to take MAT 100 (3 credits) to fulfill the “Mathematical Reasoning” requirement, and, in addition, take MAT 105 (3 credits).
  • Four additional credits in Natural Science: Take SCI 100 (4 credits) to fulfill the “Scientific Knowledge and Inquiry” requirement, and, in addition, take SCI 200 (4 credits). Students may get advisor approval to take alternative science courses from two different disciplines.

Substitution of Degree Requirements

Appeals for a substitution of any of the above College-wide requirements must be submitted in writing to the appropriate school dean.

Classification of Students

A student will be classified as a sophomore upon the completion of 30 credit hours, junior upon the completion of 60 credit hours and senior upon the completion of 90 credit hours.

  • Full-time - A student who carries 12 or more credit hours of course work in a semester.
  • Part-time - A student who carries fewer than 12 credit hours of course work in a semester.

The typical course load for a full-time student is 15-16 credit hours per semester. Tuition overloads begin at 19 credit hours, and additional charges are calculated on a per-credit hour basis.

Permission to take more than 18 credit hours during a semester must be requested of the Dean of your school. Students with a grade point average below 3.0 will be discouraged from taking more than 18 credits during a semester.

  • Students may take a maximum of 12 credit hours total during the entire summer at The College of Saint Rose.

Undergraduate and Graduate Study

Undergraduate students who are senior status and have an overall GPA of 3.0 or above are eligible to take graduate courses. If eligible, students may register for a maximum of 12 graduate credits. The graduate credits may be applied to the undergraduate degree. To secure permission, students should complete the “Permission for an Undergraduate Student to take Graduate Courses” form, available from the Registrar's Office. It requires permission of the student’s academic advisor, the graduate coordinator/department chair for the graduate courses the student wishes to take, and a financial aid counselor (if student receives financial aid).

Time on Task

Time on task is the total learning time spent by a student in a college course, including both instructional time and time spent studying and completing course assignments (e.g., reading, research, writing, individual and group projects.) All courses taken for credit at The College of Saint Rose conform to the New York State Education Department (NYSED) and Federal Regulations concerning the assignment of credit hours.  Regardless of the delivery method or the particular learning activities employed, the amount of learning time in any college course should meet the guideline of the Carnegie unit, a total of 45 hours for one semester credit.  The College of Saint Rose operates on a fifteen week semester in the fall and spring. Courses not meeting for fifteen weeks are adjusted accordingly to meet the same standards.


*In lecture/discussion courses requiring outside preparation, 1 hour of credit represents 50 minutes contact time each week in class and 2 hours of work outside of class. Therefore, a 3-credit lecture course requires 2.5 hours in class per week and approximately 6 hours outside of class for fifteen weeks.

*In online courses, 1 hour of credit requires approximately 3 hours of work per week for all learning tasks (i.e., reading, viewing, making, researching, writing, responding to discussion threads, collaborating, etc.). Therefore, a 3-credit online course requires approximately 9 hours per week for fifteen weeks to complete the necessary activities.

*In art studio courses, 1 hour of credit requires a minimum of 1.5 hours contact hours each week in class and approximately 1.5 hours of work outside of class. Therefore, a 3-credit studio course represents a minimum of 4.5 contact hours in class and approximately 4.5 hours of work outside of class per week for fifteen weeks.

Secure Site: Student Self-Service

Students can access information about their courses, grades, academic progress (Degree Works), and financial aid through the Secure Site. On the Saint Rose homepage, click “Gateways” and then “Login.” Select “Secure Site.” Click “Login to Secure Area.”

The College of Saint Rose Web Administrative Information Services are available from 6:00 AM to 1:00 AM, seven days a week. Access to these services is intended for authorized students who wish to view personal information as well as perform administrative functions related to course registration, grading, transcripts, financial aid, and account status. Students may only access personal information with a user identification number and a PIN.  An alternate PIN, obtained from the faculty advisor each semester, is necessary for registration online. The alternate PIN for registration is time-sensitive and semester-specific.  Security of this service is of utmost concern to the College.  Students should not share their identification numbers and PINs with others for security reasons.

Change of Address

Students must indicate a change of address each time their address changes.  This can be done online through the Secure Site, or in-person at the Registrar’s Office.

Change of Name

Students must submit legal documentation of their name change to the Registrar’s Office. Acceptable documents including but, not limited to: government-issued ID card, marriage license, divorce decree.

Preferred First Name: Students may indicate their preferred first name by emailing the Registrar's Office from their St. Rose email account. They should include their legal name, ID and their preferred first name.


In preparation for the upcoming semester, one day each semester is set aside for students to meet with their faculty academic advisors to discuss academic progress, make recommendations for registration for the next semester, and receive their alternate PIN enabling them to register. Registration for the upcoming semester is held in November for spring and winter courses and in April for summer and fall courses. Please refer to the Academic Calendar for the specific dates each semester. We use a lottery system for registration priority. A computerized, random selection, based on the total number of credits, including anticipated credits accumulated by the end of the current semester, determines registration priority.  Registration information is sent out each semester to your Saint Rose email account. Matriculated students who are not enrolled for the current semester must contact the Registrar’s Office at (518) 458-5464 or to obtain their registration email for the returning semester.

Students may register via the Secure Site or in the Registrar’s Office on or after their designated time.  Students may register and add/drop courses online through the first week of each semester. Registration closes at the end of business on the last day of add/drop. 

For their first semester, registration of new students, both First-Year and transfer, is coordinated through the Office of Academic Advising. All students must approve of their enrollment in courses.

Adding or Dropping a Course

Students may only add or drop a course prior to the published dates in the Academic Calendar. Courses dropped during this period will not show on the student’s record.

Independent Study

Independent study is available to matriculated students. An independent study may take the form of research, tutorials, directed readings, or special projects under the direction of full-time faculty members with whom students consult periodically during the semester. Each independent study must have a faculty advisor and requires a formal application to be on file in the Registrar’s office at the time of registration or by the deadline posted on the academic calendar (approximately two weeks from the first day of classes).

Students who wish to pursue independent study have the responsibility to secure approvals and consent from a faculty member in the academic discipline, realizing that a faculty member may not always be able to accommodate requests.

Withdrawing from a Course

Students may withdraw from one or more of their courses according to official deadlines posted on the Academic Calendar. Courses from which a student has withdrawn will be recorded as W. Students who merely stop attending a course and fail to withdraw from that course will incur an F grade. The procedure to withdraw from a course is initiated at the Registrar’s Office. If applicable, the official date when a student withdraws from a course is the basis to determine refunds or tuition adjustment. Prior to withdrawing from a course, students should review policies regulating refunds, full-time status, grading penalty, financial aid and immigration status.

Withdrawing from the College

Students who wish to withdraw from all course work at the College must notify the Dean of their school in writing. The grade W will be recorded for official withdrawals that occur prior to the posted mid-semester deadline. Withdrawals after mid-semester are subject to the grade of F. Students should review policies relating to refunds, grade penalty, financial aid and immigration status prior to withdrawing from the College.

Students receiving financial aid or scholarships must complete the exiting process with the Office of Financial Aid.

Withdrawal Appeal Due to Extenuating Circumstances

Students at The College of Saint Rose (“the College”) periodically face unusual or extenuating circumstances that prevent them from completing a course or term or otherwise complying with institutional withdrawal deadlines. Tuition insurance is recommended prior to enrollment to cover students for medical withdrawal reasons.

If a student is interested in appealing a withdrawal date that would result in a retroactive change to a student’s registration status, a committee will meet to review that appeal. The committee consists of staff members from the departments of Registrar, Bursar, Financial Aid and Finance. All appeals must be submitted within 90 days of the end of the semester for which the student is appealing and must include supporting documentation demonstrating extenuating circumstances that support the student’s appeal.  Appeals older than 90 days or those submitted without supporting documentation will not be reviewed. If the appeal is approved, changes will be made retroactive to the last date of attendance or applicable date as demonstrated by the provided documentation as deemed appropriate. The student’s academic record will reflect “W” grades for all courses in the term under review. Tuition charges will be adjusted according to the College’s posted refund schedule on the website in accordance of the final date of withdrawal. If the event is related to a medical condition, then it is the student’s responsibility to make an informed decision, which may require consultation with a physician prior to enrolling in future coursework.

Appeals and supporting documentation shall be sent to the Registrar’s Office. Supporting documentation includes but is not limited to:

  • Medical – A dated and signed letter, on letterhead, from the physician explaining the student’s illness with recommendation for withdrawal; medical bills; and/or other medical documentation.
  • Death of immediate family member – A death certificate or obituary from the newspaper must be provided. Pamphlets from the funeral will not be accepted.
  • Other – Additional circumstances will be considered based upon documentation that is submitted.

Note: The Committee cannot change regulations regarding the amount of federal aid that must be returned when a student does not fulfill program requirements. Students are encouraged to read information about withdrawing from classes on the College’s website and call or visit the Financial Aid Office to determine specific implications for anticipated registrations changes. In many cases, if a student withdraws from classes, the student’s federal, state, and/or institutional awards may be adjusted and all unpaid tuition resulting from the cancellation will become due immediately.

The Registrar’s Office may be contacted as follows:

The College of Saint Rose

Office of the Registrar

432 Western Avenue

Albany, NY 12203


Fax: 518-454-2012

Phone: 518-454-5211

Resumption of Study

Students in Good Academic/Conduct Standing:

Students who have officially withdrawn, or who have not attended the College for at least two consecutive semesters (summer sessions are not included), must complete an Application for Resumption of Undergraduate Study. Students in good academic standing (GPA of 2.0 or above) should submit the application to the Director of Academic Advising (518-454-5217). The review process includes verification of student status by appropriate campus offices. Under some circumstances, students may be approved to resume study provided that conditions outlined by the School Dean and/or Vice President of Student Affairs are met. In some cases the Director of Academic Advising may require students to work with the Academic Support Center to develop an academic support plan.

Students Not in Good Academic Standing:

There are two ways that students are not in good academic standing:

A) Students whose GPA falls below 2.0

Students may not be in good standing as a result of either academic or student conduct dismissal. If the dismissal is academic, it is binding for a period of at least one year. Students who have been academically dismissed (or who have GPA below 2.0) and wish to resume study at the College must:

  1. Complete the Resumption of Undergraduate Study form.
  2. Provide evidence of likelihood of success. Evidence may include such documentation as a letter of recommendation from an employer, or a transcript indicating successful completion of course work at another college.
  3. Contact the appropriate Dean’s office in order to request re-admittance to the College. The Dean reserves the right to determine whether evidence presented is sufficient to warrant resumption.
  4. Meet with the Director of Academic Advising (518-454-5217), once resumption of study is approved by the Dean, for advisement or to be assigned an advisor.
  5. If the student is permitted to resume, he/she will be required to register for CDS 021 – Strategies for College Success, which is taught by the Director of the Learning Center.

B) Students dismissed by the Provost for violation of the standards of academic integrity.

Students who have been dismissed by the Provost for violation of the standards of academic integrity must petition the Provost for resumption of study. The Provost will contact the Registrar’s Office for a review of the academic integrity records.

Students Not in Good Conduct Standing:

Students who have been dismissed or suspended for student conduct reasons, but who are in good academic standing, may request resumption of study at the time designated in their letter of sanction. They must:

  1. Complete the Resumption of Undergraduate Study form.
  2. Provide documentation, as outlined in the letter of sanction, which certifies that they are able to rejoin the campus community as a contributing member.
  3. Make an appointment with the Assistant Vice President for Student Affairs (518-454-5170) to request re-admittance to the College. The Assistant Vice President reserves the right to determine the student’s readiness to resume life within the College community.
  4. Meet with the Director of Academic Advising, once resumption of study is approved by the Assistant VP, to be officially resumed and to be assigned an advisor.

All students who resume study are subject to the College programs and policies in effect at the time of resumption of study.


Students who perform uniformed services in the Armed Forces for a period of more than 30 consecutive days under a call or order to active duty are eligible for withdrawal status and to be readmitted to the College with the same academic status at the point of the departure.

  • Students are required to give official notice to the Veteran Certification Official in the Registrar’s Office.
  • The cumulative length of absences from the institution by reason of service cannot exceed five years.
  • Notice of intent to return must be provided not later than three years after the completion of the period of service.
  • Students need to give notice of their return using the College Resumption of Study form and process, by the applicable time limit.

For further details and FAQ of this Higher Education policy please visit the U.S. Department of Education website: You can also contact the certifying official in the Registrar’s Office or the Veteran’s Office on campus:



The College participates in a cross-registration agreement with some local colleges and universities. This allows students the opportunity to take a course in a subject area not offered by Saint Rose. Students participating in cross-registration must be full-time and take at least half of the semester credit load at Saint Rose.  According to the agreement guidelines students may not cross-register for a course which appears in the catalog of their home institution. The course taken must be applicable to the degree. In addition, students may not cross-register during the summer. Cross-registered courses count toward resident credit, and grades are calculated in the cumulative grade point average.

Applications and further information are available in the Registrar’s office.

Credit at Another College

A student who is matriculated at The College of Saint Rose and who wishes to take courses at another accredited college or university may do so within the limits of the College’s residency requirement; that is, 32 credit hours must be completed at Saint Rose and a maximum of 70 credit hours transferred from a two-year college and up to 90 credit hours transferred from a four-year college will be accepted.

Prior to registering for courses at another college, a student must obtain the written approval of his/her advisor and the Dean of his/her school in order to ensure that the credits earned will be applicable toward the degree at Saint Rose. Students are advised not to take course requirements for their major at another college. Once students have reached junior status, they may be discouraged from taking courses at a junior or community college. Prior approval is essential in order to assure transfer of credit. Transfer Course Approval forms for taking courses at other colleges are available in the Registrar’s Office. The College allows transfer credit for courses taken at other colleges and completed with grades of C- or above. However, quality points are not recorded for these courses and do not enter into the tabulation of the grade point average.

It is the student’s responsibility to ensure that the Registrar receives an official transcript in order to process and record the transfer of credit for courses taken at other colleges. 

Credit by Examination

Please see our Credit by Examination policy here.

Credit for Military Training

In the case of military and veteran students, The College of Saint Rose will accept up to 15 credits of ACE evaluated military training as transfer credit. Military training must be applicable to the degree program and documented by a formal Joint Services Transcript to obtain credit. 


Grading System

The cumulative GPA is determined on the basis of all work taken at the College for which credit and quality points are received. Quality points are assigned on the following basis: 


Subject Matter

Insight & Understanding


A 4.0 Superior               

Superiority marked by high level of independence and careful discipline

An unusual command of inter-relationships within the subject and high level of originality in approaching problems                                    

 Fluency in oral and written expression

A- 3.7



B+ 3.3



B 3.0 Good

Mastery of subject matter and a manifestation of the ability to work independently

An understanding of the fundamentals and their inter-relationships; also some originality and insight in approaching problems

Fluency in oral and written expression 

B- 2.7



C+ 2.3



C 2.0

Acceptable knowledge of course content and a satisfactory completion of course requirements

Basic understanding of fundamental principles and a reasonable ability to apply them

 Clarity and correctness in oral and written expression

C-   1.7      
D+  1.3       

D 1.0

Minimal knowledge of subject matter

 Limited understanding of fundamental principles and limited ability to apply them

 Some deficiency in oral and written expression

D-   0.7    Passing       

F 0.0 Failure


EX 0.0 Experiential Credit

W 0.0 Withdrawal from course without academic penalty

X 0.0 Audit

Students who register to audit courses may not subsequently request credit for the audited courses.

R 0.0 Repeated Courses

Only highest grade is calculated in the grade point average.

TR 0.0 Transfer Course

I 0.0 Incomplete

The designation I becomes F if the grade is not received within one month of the start of the next semester. Students who seek eligibility for financial aid and/or Dean's List should consult the sections in this catalog regarding the effect of incomplete grades on financial aid and Dean's List. Incomplete grades are assigned only if the student requests such a grade and at the discretion of the instructor. Specific arrangements should be made between the instructor and student for the completion of all outstanding requirements. Incomplete grades carry a fee.

P 0.0 Passing in a Pass/Fail course

Credit is earned but quality points are not calculated in the grade point average for "pass"; "fail" grades are calculated in the grade point average.

Pass/Fail Grading

Full-time students may elect to take one course each semester, including courses which fulfill Liberal Education requirements (except ENG 105), on a pass/fail basis. This may be in addition to courses in physical education, which students may wish to take on a pass/fail basis, or any course with mandatory pass/fail grading. The intention to take any course on this basis must be stated at the time of registration or by the deadline posted on the academic calendar. The decision to take a course on a pass/fail basis is final, and cannot be subsequently reversed. Quality points for passing grades are not calculated in the grade point average for pass/fail courses, but failure grades are calculated in the grade point average. Students who wish eligibility for Dean’s List should consult the catalog section regarding the possible effects of pass/fail grading on Dean’s List eligibility. No required course in the major or concentration may be taken for pass/fail grading, unless the course has mandatory pass/fail grading.

Change of Grade Policy

Grade changes are the sole responsibility of the instructor assigned to the course. The basis of grade changes is restricted to clerical error, computation error, academic grievance or academic dishonesty. Grade changes which fall within these policy guidelines are to be accepted as if they were the original grade. Grade changes should be completed by the end of the following semester.

Course Repeat Policy

For academic purposes students are allowed to repeat prior coursework to improve grades in those courses. If a student repeats a course the College will count the highest grade into the students cumulative GPA and remove the previous grade from the calculation. The previous grade and course will remain on the academic record with an “R” grade. Topics courses which are repeated but be the same topic in order to have a previous grade changed to an "R" grade.

Individual academic programs at the College can have more specific and stringent requirements with regards to allowing students to repeat courses. Students need to review their academic programs for these requirements on repeat coursework and are encouraged to meet with their advisors to discuss their academic options. If a student is attempting to repeat a course multiple times there can be financial aid implications and you need to meet with the Office of Financial Aid for guidance.

For financial aid purposes, you may count towards enrollment status and Title IV funds can be awarded to a student who is repeating, for the first time only (i.e., one repetition per class), a previously passed course.  For this purpose, passed means any grade higher than an “F,” regardless of any school or program policy requiring a higher qualitative grade or measure to have been considered to have passed the course. This retaken class may be counted towards a student’s enrollment status and the student may be awarded Title IV aid for the enrollment status based on inclusion of the class.

A student may be repeatedly paid for repeatedly failing the same course (normal SAP policy still applies to such cases). If a student withdraws before completing the course that they are being paid Title IV funds for retaking, then that is not counted as their one allowed retake for that course. However, if a student passed a class once and then is repaid for retaking it and fails the second time, that failure counts as their paid retake and the student may not be paid for retaking the class a third time.

Academic Standing

At the end of each academic semester, each student’s progress toward fulfilling degree requirements is reviewed.  A student with a cumulative GPA of 2.0 or better is in good academic standing.  For students with a GPA lower than a 2.0, a determination on academic standing is made according to the criteria listed below.

  • When a student’s first semester at The College of Saint Rose results in a GPA below a 2.0, the student will receive notice from their Dean regarding their unsatisfactory academic progress.   Students whose cumulative GPA falls between 1.5 and 1.9 are placed on Academic Warning. Students whose cumulative GPA falls below a 1.5 are placed on Academic Probation.

After a student has attempted a second semester, or more, at The College of Saint Rose the following criteria apply:

  1. A student whose cumulative GPA has remained below 2.0 for three consecutive semesters will be dismissed.
  2. Students who have attempted less than 30 credit hours, including transfer credit: If cumulative GPA falls between 1.0 and 2.0, student is placed on Academic Probation. If cumulative GPA falls below a 1.0, student is academically dismissed.
  3. After attempting 30 credit hours, including transfer credit: Students whose cumulative GPA falls between 1.5 and 1.9 are placed on academic probation. Students whose cumulative GPA falls below 1.5 are academically dismissed.
  4. After attempting 45 credit hours, including transfer credits: Students whose cumulative GPA falls between 1.6 and 1.99 are placed on academic probation. Students whose cumulative GPA falls below 1.6 are academically dismissed.
  5. After attempting 60 credit hours, including transfer credits: Students whose cumulative GPA falls between 1.7 and 1.99 are placed on academic probation. Students whose cumulative GPA falls below 1.7 are academically dismissed.
  6. After attempting 75 credit hours, including transfer credits: Students whose cumulative GPA falls between 1.8 and 1.99 are placed on academic probation. Students whose cumulative GPA falls below 1.8 are academically dismissed.
  7. After attempting 90 credit hours, including transfer credits: Students whose cumulative GPA falls between 1.9 and 1.99 are placed on academic probation. Students whose cumulative GPA falls below 1.9 are academically dismissed.
  8. After attempting 105 credit hours, including transfer credits: Students whose cumulative GPA falls below 2.0 are academically dismissed.

Attempted credit hours include courses in which students have received the grade of F. Course withdrawals (courses with W for grade) are included in attempted credits for academic standing.

Academic dismissal is binding for a period of at least one year, after which time the student may apply for resumption of study. Some evidence indicating likelihood of success must be presented. The College reserves the right not to readmit students who have been dismissed for academic reasons. Students can appeal their dismissal only if attempting to return in the very next Fall or Spring semester.

Academic Grievance Procedure

To resolve academic grievances, students should complete this procedure no later than 60 days after the first day of the next regular (Fall or Spring) semester. (A summary checklist for this procedure is available on the Registrar’s office website under “Forms”):

  1. A student with a grievance must first identify the grievance and discuss the matter at issue with the faculty member who is the party to the grievance. Students who cannot locate the faculty member to discuss the grievance should meet directly with the chair of the relevant department. If a grievance arises against a department chair, then the school’s faculty will select a faculty colleague to meet with the student.
  2. If no resolution of the grievance was achieved during that first step, then, second, the student must request, in writing, a meeting with the chair of the relevant department (or an appointed representative in the case of grievances against a department chair) and the faculty member who is party to the grievance (and the student, him/herself). In the written statement, the student will make clear to the department chair that there is a grievance matter, and that the issue was unresolved in a meeting with the faculty member. The meeting will be set by the department chair for within two weeks of receiving the written request. At this meeting, the grievance issue(s) must be identified. The department chair will facilitate an attempt to resolve the grievance. Students and faculty members should complete the Academic Grievance Process form (available on-line under “Forms” on the Registrar’s office website) at the end of this meeting if the student intends to pursue the grievance to the next step.
  3. If no resolution of the grievance is achieved at the second step, the student may make a request for a formal hearing of the grievance by the Academic Grievance Committee. The request must be in writing and presented to the chair of the Academic Grievance Committee within the 60 day time limit noted above. A detailed and clear statement with supporting evidence of the facts must accompany the hearing request. The Academic Grievance Committee will determine if the appeal is within its purview and if the facts warrant a hearing. Four affirmative votes of the Committee members are needed to call a formal grievance hearing.

The student has the responsibility to gather the appropriate signatures on the Academic Grievance Process Form at the end of each meeting of the grievance process. Additionally, the student must provide a signed copy of this completed form to the Academic Grievance Committee should the grievance not be resolved at steps 1 and 2 of the process. The Academic Grievance Process Form is available in the Registrar’s office and on the Registrar’s office website.

The student and faculty member, and witnesses with direct knowledge of events germane to the grievance for either party, are permitted at the formal hearing of the Academic Grievance Committee. All pertinent documents and supporting written statements will be admitted into evidence at this time, and those that are determined to be relevant by the committee will be considered carefully. The chair will moderate the proceedings. The grievant may be assisted during the hearing by an advisor selected from the College community (faculty, staff or student) but that advisor will not address the committee directly. While all parties to the grievance are free to consult with and receive advice from attorneys concerning the grievance, no party shall be represented by an attorney during the hearing itself.

The Committee’s recommendations, in writing and within a reasonable time frame, typically within ten days of the formal hearing, and they will be forwarded for final deposition to the appropriate school dean (or directly to the Provost in situations where no dean is available). The school dean will notify all parties concerned, in writing, of his/her decision and the recommendations of the Committee.

The Academic Grievance Committee will be comprised of four faculty representatives elected by each of the four schools and three students selected by the Student Association (which should keep in mind the fact that a traditional, nontraditional and graduate student should be included). Two alternate students will also be selected annually by the Student Association. No person on the Academic Grievance Board shall hear his/her own complaint. Confidentiality must be maintained at all times.

Dean’s List and President's List

Dean’s List qualifications: The Dean’s List recognizes undergraduate students who complete a minimum of 12 graded credit hours and who achieve a semester average of at least 3.5 without a D, F, or Incomplete grade.

President’s List qualifications: The President’s List, which was added in the 2022-2023 academic year at the request of students and their families, recognizes full-time undergraduate students (including those who take graduate courses as part of their coursework) who complete a minimum of 12 graded credit hours and who achieve a semester average of 3.9 to 4.0 without a D, F, or Incomplete grade.

Honor Societies

Alpha Kappa Delta

Students are eligible to join the International Sociology Honor Society once they have obtained Junior class standing, have successfully completed at least four sociology courses, with a sociology course grade point average of a 3.0 or better, as well as an overall grade point average of 3.0 or better. This honor society is open to students of any major who have demonstrated serious interest in sociology.

Alpha Phi Sigma

Alpha Phi Sigma is the nationally recognized honor society for students in the criminal justice sciences. The society recognizes academic excellence by undergraduates as well as graduate students of criminal justice. Undergraduate students must maintain a minimum of 3.2 overall GPA on a 4.0 scale, and a 3.2 GPA, on a 4.0 scale, in criminal justice courses. The student must also rank in the top 35% of his/her classes and have completed a minimum of four courses within the criminal justice curriculum. The Honor Society is open to those with a declared criminal justice major or minor.

Delta Delta Epsilon

Delta Delta Epsilon is the International Honor Society in Forensic Science. It is dedicated to stimulating academic achievement, promoting community understanding, and advancing the fields of forensic science wherever possible. Membership is limited at this time to students within the discipline of forensic science which meet high academic criteria and are dedicated to the mission of Delta Delta Epsilon.

Delta Epsilon Iota

Delta Epsilon Iota is an academic honor society with a focus on Career Services. Students are eligible to join once they have completed 30 semester hours. Undergraduate students must be enrolled fulltime and must maintain a minimum 3.5 overall GPA on a 4.0 scale.

Delta Epsilon Sigma

Students who have completed at least five semesters of college, who have maintained a superior quality point index, who have helped to foster intellectual activities and who give promise of becoming leaders within the scope of their activities are eligible for nomination for membership in Delta Epsilon Sigma, a national scholastic honor society. Members of the Alpha Chi Chapter have the final responsibility for electing students to membership in the honor society.

Delta Mu Delta

Delta Mu Delta is the Honor Society for ACBSP Accredited Business Schools. Undergraduates majoring in accounting or business administration who (1) are Juniors and have completed at least half the Saint Rose business credits required for the degree; and (2) have a cumulative grade point average of above a “B” or better; and (3) are in the top 20 percent of their class; and (4) are in good standing, are eligible to join by invitation. Induction ceremonies are usually held toward the end of Fall and Spring semesters.

Kappa Delta Pi

Kappa Delta Pi (KDP), International Honor Society in Education, is a membership organization founded in 1911 to foster excellence in education and promote fellowship among those dedicated to teaching. KDP membership is a lifelong connection to an international network of exceptional educators working in various levels of education, including some of today’s top thinkers and practitioners in education, all dedicated to providing quality education for all. Undergraduate and graduate students are invited to apply after demonstrating high achievement in required education coursework.

Phi Alpha

Students must be declared Social Work majors to participate in this national honor society for social work students. In addition, students must hold sophomore standing, have completed a minimum of eight semester hours of social work coursework, and have a 3.0 or higher GPA overall with a 3.25 GPA or higher in required social work courses.

Phi Alpha Delta

Phi Alpha Delta is the International Fraternity and Honor Society in Law. It is a professional law fraternity advancing integrity, compassion and courage through service to the student, the school, the profession and the community.

Phi Alpha Theta

Phi Alpha Theta is the national honors society for history students. The Alpha Lambda Omega Chapter of Phi Alpha Theta at The College of Saint Rose was established in 2003 and is now one of the largest and most active honors societies on campus. Its members have achieved academic distinction by maintaining a minimum grade point average of 3.1 within their history coursework and a grade point average of 3.0 overall in their Saint Rose coursework. Members actively promote the intellectual life of the campus by hosting speakers, running film series, organizing field trips to historical sites, and presenting their research at student conferences.

Phi Sigma Tau

This international honor society in Philosophy is open to all students who meet the requirements for admission, including a 3.0 GPA or higher in their Philosophy courses and an overall GOP that places them in the top 33% of his/her graduating class.

Pi Sigma Alpha

Pi Sigma Alpha, the National Political Science Honor Society, is the only honor society for college and university students of political science in the United States. Its purpose is to recognize and promote high academic achievement in the field of political science.

Psi Chi

Students are eligible for membership in the Saint Rose chapter of the national honor society in Psychology who (1) have completed at least 3 semesters of college, (2) have completed a minimum of 9 Psychology credits, (3) have earned a minimum grade point average of 3.6 in Psychology, and (4) have earned a minimum grade point average of 3.2 overall. Interested students should contact the Psychology department or the School of Mathematics and Sciences.

Sigma Tau Delta

Students majoring in English or English ­– Adolescence Education, who meet the academic standards set by this international honor society as well as the standards set by The College of Saint Rose English faculty, are invited to join this honor society in the spring of each year.

Sigma Xi

Sigma Xi, The Scientific Research Honor Society is the international honor society of science and engineering. One of the oldest and largest scientific organizations in the world, Sigma Xi has a distinguished history of service to science and society for more than one hundred and twenty-five years. Scientists and engineers, whose research spans the disciplines of science and technology, comprise the membership of the Society. Students who meet eligibility requirements are invited to join this national science research honor society.

Tau Sigma

Tau Sigma is the National Honor Society for transfer students. Tau Sigma recognizes the academic achievement of students transferring to four-year institutions and encourages and promotes students’ involvement in their new college environment. To be eligible, students must earn a 3.5 GPA or higher after their first semester at Saint Rose and be enrolled full-time. Each fall semester, Tau Sigma offers $25,000 in national scholarships.

Upsilon Iota

The national honor society of the National Communication Association requires student members to be majoring in Communications or be interested in the communications field, have completed 60 semester hours including at least four communications courses, have a 3.0 GPA or higher, have a 3.2 GPA or higher in communication courses, and be in the top 35% of his/her graduating class.

Policy on Plagiarism and Other Infringements of Academic Honesty


Students at The College of Saint Rose are expected to be honest in every aspect of their academic work. All work presented as a student’s own must be the product of her or his own efforts. Plagiarism, cheating, academic misconduct, or any other submission of another’s work as one’s own is unacceptable. Students working in groups are each individually responsible for the academic integrity of the entire group project.

Plagiarism includes but is not limited to:

  • Purchasing, copying, down-loading, printing, or paraphrasing another’s book, article, paper, speech, exam, portfolio, creative work, argument, or any other work and presenting it as one’s own, either in whole or in part.
  • Incorporating portions of another’s work without proper acknowledgement and documentation.

Academic misconduct includes but is not limited to:

  • Using means other than academic achievement or merit to influence one’s academic evaluation.
  • Knowingly providing assistance in a manner not authorized by the instructor in the creation of work to be submitted for academic evaluation, including papers, projects, and examinations. A student who writes a paper or does an assignment for another student is an accomplice and must be held accountable just as severely as the other. A student who knowingly permits another student to copy from her or his own paper, examinations, or project should be held as accountable as the student who submits the copied material.
  • Receiving assistance in a manner not authorized by the instructor in the creation of work to be submitted for academic evaluation, including papers, projects, and examinations.
  • Presenting as one’s own the ideas or words of another for academic evaluation without proper acknowledgement or documentation.
  • Presenting the same, or substantially the same, papers or projects in two or more courses without the explicit permission of the instructor(s) involved.
  • Obtaining and/or reporting research data in an unethical or intentionally misleading manner.

In sum, the work of others, regardless of origin, must be properly and accurately cited in an accepted style. Students avoid plagiarism by concentrating on their own words and ideas and by fully crediting others’ work when used. Students are advised to always indicate another writer’s exact words and ideas with appropriate references. Whenever in doubt, cite the source.


It is the responsibility of the course instructor to identify and act upon breaches of academic integrity according to her or his best judgment in conjunction with institutional guidelines.

  • In cases where the instructor determines that a violation of academic integrity has been committed, she or he will attempt to inform the student and will inform the department chairperson* of the charge and the consequence. Within two weeks of notification, the student may request an opportunity to present her or his defense to the instructor.
  • The course instructor will file a report in the Registrar’s office by either completing an Academic Dishonesty Report Form or by writing a letter.
  • The report will be retained in a central file in the Registrar’s office.The Registrar’s Office will send a letter to the student’s Saint Rose email address notifying her or him when a first report has been filed.
  • The Registrar’s Office will send a letter to the student’s Saint Rose email address notifying her or him when a first report has been filed.
  • If as the result of academic dishonesty, an instructor awards a final course grade of F, the fail will be recorded immediately on the student’s record.
  • A student may not withdraw to avoid an F which was awarded as a result of academic dishonesty.
  • If the student elects to appeal the sanction by following the steps outlined in the College’s Academic Grievance procedure, the report will be kept by the Registrar in a “Pending File.”
  • If the student’s appeal is successful, then the Registrar will remove the report from the files.
  • If the student chooses not to appeal or if the appeal is not successful then the report will be retained in a central file in the Registrar’s office.
  • The Registrar will refer repeated violations of the standards of academic integrity to the Provost.

A student who has more than one report filed in the Registrar’s Office regarding a violation of the standards of academic integrity may receive sanctions up to, and including, dismissal from the College as determined by the Provost.

*Department chairs will confer with a tenured colleague.


It is the responsibility of the professor to state clearly the attendance policy that will be in effect for the course, and it is the student’s responsibility to be aware of that policy.


Semester examinations are optional in each course according to the decision of the instructor. The final week of each term may be used for examinations, seminars, conferences, discussions or other evaluative procedures.

Except for extraordinary reasons, students may not take examinations at times other than those set by their instructors. A student necessarily absent from a semester examination should arrange with the teacher concerned to take a make-up examination no later than the first month of the following term.

Cancellation of Classes

In the event that the College delays opening or closes due to an emergency or winter weather conditions, an announcement will be communicated by the media sources listed below, as well as on the College website ( Closing information will also be communicated via the Rave Alert System and will be posted on the emergency closing phone line (518-458-5377). (If you have not enrolled for, but wish to receive, RAVE alerts via a text message, you may enroll through the Personal Information section in Banner Self-Service.)

The following delayed opening and closing options may be implemented by the College.

Closing – Closing means all classes are cancelled, even those that are normally delivered remotely, and College offices are closed. However, employees in essential departments (for example, Facilities, Security, Campus Dining) will report. Non-essential employees are not required to report to work.

Remote Learning - When a remote learning announcement is made, all classes will be conducted remotely. Non-faculty employees, who are able to work remotely, will work remotely. Employees in essential departments (for example, Facilities, Security, Campus Dining) will report. Non-faculty employees, who do not work in essential departments and who cannot work remotely, will not report to work.

Closing Early – When a closing early announcement is made, classes will be cancelled and offices will be closed beginning at the time specified in the announcement. Classes scheduled to begin after the time specified will not meet, even if those classes are normally delivered remotely. Employees in essential departments will report. The purpose of this decision is to enable most employees and students extra time to travel home in a weather event or other emergency situation.

Delayed Opening – When a delayed opening announcement is made, classes are cancelled and offices are be closed until the time specified in the announcement. Classes scheduled to begin prior to the time specified will not meet, even if those classes are normally delivered remotely. If office opening is delayed, employees in essential departments will report. The purpose of this decision is to enable most employees and students extra time to travel to the campus in a weather event or other emergency situation.

The College strives to make closing or remote learning decisions as far in advance as possible, but delays in securing information or the timing of the arrival of a storm often makes meeting this goal difficult. 

In deciding whether or not to close or delay opening, the prime consideration is the safety of students/employees both in traveling to the College and in traveling around the campus. However, weather conditions in the Capital District can be quite variable. For example, while a cold rain may be falling on campus, areas to the north may be experiencing a significant ice storm. Students and employees should use their own judgment in determining whether or not their route to the College is safe to travel.   






WGY 810 AM 

WFLY 92.3 FM

WYJB 95.5 FM

WRVE 99.5 FM

WGNA 107.7 FM

The Times Union

The Post Star

The Daily Gazette 

Confidentiality of Student Records

The College of Saint Rose wishes to encourage trust and confidence among students, faculty, staff, and administration and, in particular, to affirm the right of privacy of each member of the College community.

Only those within the College who have a legitimate educational interest may have access to student records. Persons outside the College do not have access to the records of individuals unless the student gives permission for the release of specific records or unless the knowledge of such information is necessary to protect the health or safety of other persons.

The College defines directory information as a student’s

1. Name,

2. Local, home, and email addresses,

3. Local and home telephone numbers,

4. Major field of study,

5. Dates of attendance,

6. Anticipated degree and degree date,

7. Degrees, honors, and awards received,

8. Enrollment status (such as undergraduate, graduate, full-time, part-time),

9. Participation in officially recognized activities and sports,

10. Height and weight of members of athletic teams,

11. Undergraduate student grade level (first year, Sophomore, Junior, Senior),

12. Most recent educational agency or institution attended before the College, and

13. Photographic image.

Such “directory information” will be released by the College when such release is appropriate unless a student specifically requests that this information not be released.

In accordance with this policy, present and former students at The College of Saint Rose have access to their own records at the following locations:

  • Records of academic progress – Registrar’s Office
  • Health records – Health Services
  • Placement records (the provisions of law protect the confidentiality of letters of recommendation filed prior to January 1, 1975, as well as letters for which students have formally waived their rights to access) – Office of Career Services
  • Financial Aid information (excluding the Parent’s Confidential Statement if the parents specify that the student may not have access to the statement) – Financial Aid Office
  • Records of charges and payments – Business Office
  • Alumni records – Alumni Office
  • Higher Education Opportunity Program testing records – HEOP Office
  • College progress reports for sponsoring agencies – Registrar's Office

The complete Notice of Student Rights with Respect to Education Records  is available in the Student Handbook available on the College’s website:

If students wish to challenge any part of their record, they may do so informally by contacting the Vice President for Student Affairs. A formal hearing process is available as set forth in the Annual Notice to cover instances when the informal procedures are not satisfactory. The hearing will be conducted by a College official that does not have an interest in the outcome.

The Family Educational Rights and Privacy Act (FERPA) generally prohibits the disclosure of information about students and the inspection of student records without their permission to do so. “Directory information,” as defined by the institution, may be disclosed as long as notification to do so has been made available to students, and students are given the opportunity to request nondisclosure.

School Deans, department chairs, and advisors often do have a “legitimate educational interest” in the examination of student records, which authorizes sharing of such information among faculty and staff when the information is reasonably necessary in order to fulfill the faculty member’s professional or assigned responsibilities.

Transcript of Record

A transcript is released only upon written request of the student. An official transcript, one bearing the seal and an authorized signature of The College of Saint Rose, is sent from the Registrar’s office directly to the official or institution specified. An official transcript issued to a student will be labeled “Issued to Student.” The College does not issue copies of transcripts on file from other institutions. We do not fax transcripts.

Honors Convocation

Each spring, the College extends recognition to students who have demonstrated distinguished academic achievement. This recognition is acknowledged by a public Honors Convocation. The ceremony includes awards for Outstanding Seniors, Graduate Honors and other special awards which are determined by criteria set by department faculty.

Conferring of Degrees and Certificates

The College of Saint Rose confers degrees, undergraduate certificates and certificates of advanced study three times a year in May, August and December. All students must submit a degree application to the Registrar’s Office through the Secure Site in order for their degrees and/or certificates to be conferred. May degree applications are due October 15; August degree applications are due February 15; and December degree applications are due April 15. Only students whose records have been reviewed and confirmed to meet all program requirements, as certified by the Registrar’s Office, will be awarded degrees and/or certificates. Diplomas will be mailed to graduates approximately 6-8 weeks after degree conferral.


Commencement Ceremony Participation

There is one annual Commencement Ceremony held each May.  Eligibility to participate in the Commencement Ceremony is determined by the Registrar’s Office. Students who are registered for courses that will allow for the successful completion of academic programs in the spring semester, as certified by the Registrar’s Office, will be invited to the May Commencement Ceremony. Students who expect to complete their program requirements in August, and are determined to be eligible by the Registrar’s Office, will be invited to the May Commencement Ceremony. December graduates will be invited to the next May Commencement Ceremony.

Commencement Honors

Institutional honors are awarded for bachelor’s degrees based on the cumulative grade point average as follows:

Cum laude


Magna cum laude


Summa cum laude


The cumulative grade point average is calculated using the quality points of grades earned for residency credits attempted through The College of Saint Rose.

Honors listed in the Commencement Ceremony program is based upon courses completed and grades recorded at the time of the creation of the printed program in the middle of the spring semester.

Final degree honors, which includes all coursework, are recorded on the academic transcript and diploma.

2023-2025 Academic Calendars (Tentative)


Fall 2023

Fall 2024

Classes Begin

August 28

August 26

Labor Day - No classes

September 4

September 2

Indigenous Peoples' Day - No classes  October 9 October 14 

Advisement Day - No classes

November 7


Veterans Day - No classes November 10 November 11

Thanksgiving - No classes

November 22-24

November 27-29

Alternate Schedule

December 12-15

December 10-13

Classes End

December 15

December 13


Winter 2023

Winter 2024

Classes Begin December 18  December 16 
Classes End January 12  TBD 


Spring 2024

Spring 2025

Martin Luther King Day - No classes  January 15 January 20 

Classes Begin

January 16


Mid-Winter Break - No classes

March 4-8

March 3-7

Advisement Day - No classes

March 19


Easter Holiday - No classes

March 29- April 1

April 18-21

Alternate Schedule

May 3-8

May 2-7

Classes End

May 8

May 7


May 11

May 10


Summer 2024

Summer 2025

Begin School of Business Grad Summer 11-week  TBD TBD 

Begin Summer 1 May Immersion

May 13

Begin Summer 1 6- & 12-week  May 20  TBD

Memorial Day - No classes

May 27

May 26

End Summer 1 May Immersion  May 31  TBD 
Juneteenth - No classes  June 19  June 19 

End Summer 1 6-week

June 28


Begin Summer 2 6-week

July 1


Independence Day - No classes   July 4   July 4  

End School of Business Grad Summer 11-week



End Summer 1 12-week and Summer 2 6-week

August 9